The role of College Council was updated in the College Participatory Governance Handbook dated February 28, 2010 to promote Participatory Governance at Los Angeles Trade-Technical College:
“The purpose of College Council is to ensure that the work of its committees implement the Vision, Mission, and Strategic Goals of the College. The work of the standing committees of College Council should be consistent with the College’s mission and strategic goals. The College Council has the responsibility to oversee the college’s planning process, ensure that the college meets accreditation standards, and oversee and assess the strategic direction of the College, including review of the College’s Strategic Master Plan. Through College Council, recommendations are made to the College President on policies and regulations of the College.
College Council and all of its committees represent only one layer of participatory governance at Los Angeles Trade Technical College. The Academic Senate represents the faculty on academic and professional matters. The various unions represent the faculty, staff and administrator units on wages, hours and working conditions, and on contractual matters. Most of the non-AFT classified staff are members of different bargaining units, who are represented by a single member of the College Council. The Associated Students Organization (ASO) represents the students”.
The College Council voted on December 16, 2009 on the following six guiding principles for effective participatory governance:
1. Distributive leadership is the practice that all campus stakeholders have the right and responsibility to play a role in decision-making.
2. Ensure the decision-making process is transparent and consistent
3. The decision making process is regularly and thoroughly evaluated and assessed on a scheduled timeline for continuous quality improvement.
4. Representation is broad based including all stakeholder constituencies. Role and responsibilities are clearly defined for each stakeholder group with accountability and training.
5. Open communication is valued in philosophy and action. The dialogue is focused on issues and solutions and is appropriate, professional and respectful.
6. The College will notify the campus community in a timely manner of events, activities, programs and challenges affecting the college as a whole by adopting active communication mechanisms such as:
It is the responsibility of everyone to work toward achieving the vision, mission and strategic goals of the College. Additionally, the members and chairs of committees are responsible for ensuring a continuous flow of communication regarding decision making from the College President, the College Council, standing committees, constituency groups, and the campus at large.
o Prepare and distribute the agenda.
o Report on the status of action items.
o Set the calendar for meetings and retreats (if applicable).
o Hold meetings once a month during the Fall and Spring semesters.
o Attend all College Council meetings or notify a co-chair if unable to attend.
o Submit action items requiring College Council approval on approved form within 3 business days of the committee meeting.
o Submit a report on motions from the committee.
o Set annual goals that correspond to the college strategic plan with input from the committee.
o Review the purpose statement and charge of the committee.
o Complete the Committee Self-Evaluation on the approved form annually in April to College Council co-chairs; report on the evaluation including achievement of the goals with College Council.
o Other responsibilities as specified in Collective Bargaining Agreements.
Committee Member Responsibilities
o Attend all meetings or notify the chair in advance if sending a substitute (if allowed).
o Come to meetings prepared to participate and carry concerns from the constituent group.
o Report back to the constituent group or other college committees the information discussed and actions taken in the committee.
o Listen to all participants during committee meetings and actively contribute to the meeting.
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